The Situation
Brightroom Studio opened to give photographers a beautiful space to shoot in. What the owners didn't want was a second job coordinating payments, sharing door codes, and hoping the timing lined up with the photographers using the space.
They had their own businesses to run and families to get home to. The studio needed to work without them.
What I Built
I built them a fresh new website and an automated system that handles everything from the moment a photographer books the space to the moment they walk in the door. This system runs automatically in the background and removes the need for manual coordination between the studio owner and customer.
When a customer books and pays online, they receive a unique door code that works only during their reserved time. No manual texts from the owner. No key handoffs. When the booking ends, the code stops working to ensure the safety and privacy of the space.
The Tools I Used
For the automated system, I used a few tools that work natively with each other. Acuity Scheduling handles the booking, while Stripe is used as the payment processor. Zapier connects everything behind the scenes. I integrated the Seam API to communicate with the smart lock on the front door. For the website, I built it on Webflow — clean, fast, and designed to look as good as the space itself.
The Result
Brightroom now operates as a self-booking photo studio. Photographers find the site online, pick a time, pay, and get access — all without the owner needing to be involved. What initially required back-and-forth coordination now happens in seconds. The studio is open for business even when the owner isn't thinking about it.
What This Means for Your Studio
If you rent out your space and you're still the person in the middle — handling codes, confirming payments, fielding "did my booking go through?" texts — this system removes you from that loop entirely. No more endless admin work on your end.
